Atla Institutional Members are now eligible to participate in the SCELC Shared Print Program
SCELC and Atla are collaborating to bring the advantages of the SCELC Shared Print Program to all Atla Institutional Members, and have negotiated special discounted rates.
What is SCELC’s Shared Print Program?
SCELC’s Shared Print Program (SPP) is a collaborative initiative whose goals are to promote broad availability and long-term sustainability of print monographs as a shared collection among participating institutions through distributed retention, preservation, and resource-sharing of title-level commitments. The SCELC model for libraries reflects retention allocations based on group collection analysis followed by participants’ voluntary commitments. Each library’s retention commitments remain housed in the library’s own facility, whether on open shelves or in storage. Retention commitments across participating institutions are governed by a formal memorandum of understanding (MOU) assuring participants continued access to all retained titles in the collective collection. This assurance allows a library more flexibility in deciding whether to retain the same titles in their own collections. Libraries that are SCELC SPP participants are required to retain, loan, and replace items that are designated for retention at their library.
Retention Model: Goal 20-25% of collection
The retention model (formula for determining print titles to consider for long-term commitment) is based on the first SCELC SPP cohort’s (participating libraries) model-building through OCLC’s GreenGlass collection analysis tool. This model includes:
● One copy of each circulating title published before 2005 that is held by more than one participant library
● All uniquely held circulating titles published before 1990 and held by fewer than five libraries in California
● Voluntary commitments of circulating titles as desired by participating libraries to serve other institutional goals (e.g. participation in other shared print projects)
● Retention for 15 years (currently through July 31, 2032)
● Disclosure of a library’s retention commitments in its local catalog (583 MARC field) and through registration in OCLC WorldCat
Later cohorts have made modest modifications to the terms of the initial SCELC model, but retained its spirit. We anticipate additional modifications as the shared print environment evolves, both within SCELC and more broadly. All changes to the model will be governed by the SCELC Shared Print Committee and the Memorandum of Understanding (MOU) .
Where can I go if I have more questions about the SCELC Shared Print Program?
The SCELC SPP website, https://www.scelc.org/libraries/shared-print , provides the most up-to-date answers for your questions. You will find background information, comprehensive and dynamic FAQs and documentation, and a listing of participating institutions. For additional guidance, contact the SCELC Shared Print Liaison, Linda F Wobbe at Linda@SCELC.org, directly.
Product: OCLC SCS GreenGlass
SCELC's Cohort One libraries enthusiastically endorse GreenGlass in this Testimonial
To Participate:
Not a SCELC Affiliate or Member? Apply for SCELC Atla Affiliate Status
Complete the Interest Form
Request a Quote at Quotes@SCELC.org
Place Order in ConsortiaManager
Complete the MOU
Complete the OCLC Collection Inquiry form, and the OCLC Data Form for your ILS, create a list of location and item types to define in/out of scope
Primary Documentation:
- SCELC Shared Print site
- MOU - Each participating library is asked to sign the Memorandum of Understanding to affirm agreement with the purposes, elements, governance, and regulations of the Program
- Policies & Guidelines - Further elaboration of Program specifics for library participants
- FAQ - Answers to Frequently Asked Questions to help libraries easily find Program details
- Master Timeline - Provides guidance for joining and implementing the Program including links to documentation and training videos
Training:
Webinars are scheduled at multiple points in the process. Each webinar is recorded and shared in the SCELC CSU Shared Print Documentation folder.
The GreenGlass team provides many short training videos, such as:
GreenGlass Group analysis functionality.
Workflow post sign-up:
Create up to six Comparators (groups of libraries to compare holdings with)
OCLC Cataloging Data Form and list of location and item types to define in/out of scope
FTP records to OCLC site
Confirm or modify retention model
Accept retention commitments
Add 583 for commitments in local catalog
Register commitments in WorldCat
Sign up for the SCELC Reciprocal Interlibrary Loan program
Notify SCELC of withdrawn retention commitments using this spreadsheet
Use GreenGlass for internal projects for two years after data is released
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